One of Many

Woman looking to create change

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Banish busy: How to manage time and stress less

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

The number one mistake that most women make in the interest of time management is aiming to be able to do more in the hours they have. It’s this idea of being more “productive” that’s started to seem like the most important goal of time management. When what we really need to learn is how to manage time and stress less – so that, instead of making the treadmill run faster we’re actually stepping off it all together.

You see, productivity starts with this assumption that we’re almost like machines – we can be relied upon to produce a certain amount of “output” each day. It’s looking at what we produce as though it can be controlled in a linear fashion. No surprise that it’s a concept that first gained traction during the industrial revolution, when machines began to be brought in to complete work.

But we’re not machines, and that’s why I avoid thinking about productivity altogether.

Which sounds wonderful, doesn’t it, only – you still need to be able to get things done, right? You have targets to hit, revenue to generate if you’re in business, people to manage. Maybe a family to get to places on time.

And though it might be lovely to say to your boss “Sorry, I’m letting go of the concept of productivity”, the reality is it won’t quite wash when it comes to having the impact you want.

So what I want to share today is a different way to look at this which means that you’re not blocking your own effectiveness, you’re simply changing the lens through which you look at it.

Time management – the old way

So let’s start with the way most of us have been taught to think about managing our time. It’s kind of like a jigsaw puzzle. You might look at your week and figure out you have 8 hours a day to complete a set of tasks. And when you try to be more productive, you’re seeing how many tasks you can slot into those 8 hours.

Secondary to that, is your own energy and wellbeing. How stressed you are, that kind of thing.

Once you’ve plugged in all the things you want to get done (there’s usually a lot more of them than would realistically fit into that time, but most of us kind of pretend that’s not true) then you think about your energy.

At a push, you might schedule in things like gym sessions or doctor’s appointments. But fundamentally, your rest and replenishment gets fitted in around the “Important Stuff”.

And so, the inevitable happens. Things take longer than planned. Meetings get moved; projects get delayed; computers crash and mistakes happen.

(Life, in other words).

But because the focus is on managing time, it’s the rest and replenishment that gets shunted over to make way for all that “Productive” work.

The result? Well, the statistics speak for themselves. We’re 60% more likely to suffer from job-related stress than men; our happiness is declining and our rate of burnout is far too high.

A different way to frame your time

I prefer for us, especially as women, to focus not on productivity, but on becoming more fruitful. “Producing an abundant growth, as of fruit”, that’s the definition.

We need to develop a relationship with ourselves, our bodies and our energy levels that we can know when to expect fruit from ourselves and when we need to regenerate, replenish.

We need to shift from productive to fruitful – and there’s several different things that I want you to think about as we do this.

Productivity was about work. Fruitfulness is about tapping into magic. That’s how I want you to start thinking about creating results, shifting out of hard work and looking for opportunities to move into magic, finding the easy way through .

Now if you’re thinking “magic’s all well and good, Jo, but how does that help me meet the deadline that’s just landed in my lap?”, here’s the key:

I want you to shift out of focusing on time and instead focus on energy.

Imagine if, when you planned your time, you focused not on how much you could get done but on how you could give yourself optimum energy on any given day. Building in the walks, the movement, the time to restore yourself.

Think about how much more effective – not productive, but truly effective – you would be if every moment you spent you were working at your optimum energy.

  • If when you had time with the family you were 100% switched off and connected.
  • Or when you came to go to an important meeting, you felt rested, energised and full of ideas.
  • Or when you needed to blast through a bunch of admin you could be laser-focused and decisive

Finding a new way of doing things

It’s not about time management, it’s about energy management.

Which means it’s time for us to stop pushing through. Pushing through doesn’t serve anyone, it just gets you to breakdown faster and more efficiently. And that’s not what we want!

Instead we want to focus on replenishing, understanding our cycles, and knowing when it’s time to replenish.

Rather than assuming we can say yes to life and everyone and everything, we need to learn how to say no effectively, gracefully and with ease.

Rather than focusing on achievement all the time I’m going to invite you to start to focus on the journey.

Rather than having a linear perspective on your energy which is a very masculine paradigm or even mechanistic paradigm, it’s time we discovered the true power of our cyclical nature.

Doesn’t that feel different?

How to start when you’ve got no time

When you’re totally busy and swamped with tasks, getting the breathing space to rethink your approach is your number one priority.

If you’re feeling frazzled and run down, then the best place to start is by taking a look at the Overwhelm First Aid kit.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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How coaching is different from mentoring

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

The question came up just a couple of weeks ago in our One of many coaches group. One of our certified coaches had been approached by a colleague to provide some support – only, was it coaching they wanted, or mentoring? It got me reflecting on just how coaching is different from mentoring and why it’s so important that we get that distinction right.

Why we need to know how coaching is different from mentoring

At first glance, it might not seem like a massively important distinction. After all, if you’re looking to make progress in your career and need some wise counsel from someone else to do that, does it really matter what label you stick on it?

But there are lots of reasons why it’s really crucial that the distinction is clear from the outset of any relationship like this. Here are just 3:

  • Trust: Coaching and mentoring have different expectations around things like confidentiality and the scope of each session. It’s vital that both parties understand what’s being asked for – and offered – before they take part.
  • Payment: Coaching is a professional undertaking which usually requires payment. In many, though not all, professions mentoring is something offered for free by more senior individuals. For obvious reasons this is an area that it’s very important to have clarity around from the start!
  • Training: If you’re working with a coach, it’s reasonable to expect a certain level of professional training or significant experience; a mentor might not have formal training, but there will likely be certain pre-requisites of taking on this role.

Without clarity in these areas, any relationship can quickly become strained.

So how is coaching different from mentoring – and what should you be clear about from the start?

Here are 5 key areas the two can differ in – and some questions to ask before you start.

1. Coaching and mentoring have different goals

Typically, a coach will work with you towards an agreed goal. For example, you might want to focus on a particular ambition, like reaching a new level of financial growth in your business; getting clarity on your purpose; or improving a specific relationship, with your partner or your children for example. Within an organization, a coach might support you to reach a specific sales target or quarterly goal.

The purpose of mentoring is likely to be slightly different. Mentors tend to be more focused around career growth, often looking at a result that which the person mentoring has already achieved. They might support you with developing your leadership, managing a team, or writing a book. Often (though not always) the goal will be less specific, and the relationship more open-ended, than a coaching one.

Questions to ask: What’s the purpose of this relationship? How will we know when we get there? At what points will we review that goal?

2. Coaching and mentoring require different training

One of many coach Jane Lewis noted this important distinction:

“Generally a mentor is an expert in your mutual field; usually more expert and often better connected than you. A coach may know much or nothing about your field. Typically a mentor may be more directive BUT both – if they are any good- will demonstrate devoted listening skills, and great questioning ability.”

Jane’s touched on an important point here, which is that good mentors and coaches often have overlapping skills and even experience – both may be successful, good listeners, and have an aptitude for helping others to grow.

However, coaching is a distinct skillset in itself, and one which can be trained in specifically. Coaches use specific tools to help activate growth and empower you to take control of a particular area of growth.

A mentor, on the other hand, may simply be able to provide advice through virtue of their experience so far. That can be just as valuable, so long as you’re clear about what they can and can’t offer.

Questions to ask: What training have you completed? What kinds of strategies have you used to help other people? Will you be using these tools to help me reach my goal?

3. Coaching and mentoring cost different amounts

This is one of the most important differences to be clear on from the start, whether you are the person being coached or the one giving the support!

The expectations of mentorship vary greatly in different professions and organizations. In some, senior roles come with the expectation that mentoring less experienced colleagues is part of the equation. In others, mentorship is considered something to be paid for.

Coaching, by contrast, is more often expected to be paid for – if not by the person receiving it, then by the organization who have arranged the coaching. If you’re at all unsure then make sure you ask this question clearly.

And if you’re the person charging for the sessions, then needless to say you must make certain you have the clear understanding and agreement of the person you’re coaching before you begin.

Questions to ask: What is the expectation around payment? If I’m paying, what is included in the cost?

4. Coaching and mentoring take place over different timescales

There are no hard and fast rules here. But mentoring is more likely to be an open-ended or fluctuating arrangement, whereas coaching packages often last for a set length of time, and have sessions of a fixed length – typically one hour.

You might meet every quarter with a mentor to receive “big picture” advice on your career, and fortnightly with your coach for specific support around a goal.

Or a mentor might invite you to stop in for a quick chat whenever you have a query, or want to get their thoughts on a project, whereas your coach might set you tasks to complete in between fixed sessions.

Whichever is true for you, be sure to ensure that you leave space to review the arrangement, so that everyone’s clear about what will happen if things change, and when you’re finished working together.

Questions to ask: How many sessions will we have? How long will they last for? How will we know when it’s time to finish working together?

5. Coaching and mentoring ask different things of you

Coaching often involves significant transformation. It requires a level of trust on the part of both parties and a real commitment to growth on the part of the person being coached.

Mentoring, on the other hand, can be more about developing your skills within a specific profession. While calling on you to grow, there may be less of a personal growth focus and more attention paid to your abilities in practice.

Questions to ask: What’s expected of me in this relationship? What can I expect of you? What do we think will be the outcome of our work together?

Every relationship is unique

Mentoring and coaching are both hugely valuable processes – and both are relationships based on trust. As you can tell, although there are “rules of thumb” when it comes to expectations there are key areas where they can overlap, and so it’s really important to make sure expectations on both sides are clear before you start.

If you find yourself providing advice or guidance to other women, and are keen to develop your skills and gain clarity around how you can best support them, then take a look at the free online training:

“The Secret to Coaching Women: This Controversial Approach Will Transform the Results You Get With Your Team, Your Clients and Yourself.”

Click here to register and we’ll email you full details to access it.

It contains what I’ve found to be the “missing piece” of most coaching methodologies – and whether you’re a coach, manager or leader I think you’ll find the tools I share really helpful.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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How to deal with emotions at work (or anywhere else)

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

Have you ever noticed that it’s at the times when it’s most critical for things to flow smoothly that emotional challenges often come up? The massive row with your partner as you’re gearing up for a really important presentation. The blistering feedback from your boss, minutes before the crucial sales call with a prospective client. Today I want to share a process you can use to deal with emotions at work, or any time when something deeply challenging flares up at a really inconvenient time.

This isn’t about ignoring your emotions, or suppressing them in an unhealthy way. One of the characteristics of Superwoman – the archetype of our time, who achieves everything in her life at 100% no matter what – is her refusal to let an ounce of emotion detract her from her goals. If you know you have a tendency to “push through” no matter what, remember: ignoring your emotions completely doesn’t tend to pay off in the long term.

This is about making the powerful decision to put what you’re feeling right now in a metaphorical “box”. That allows you to wait until a more appropriate time to work through what’s happened and do what needs to be done to resolve it. So that in the meantime, you can be your most powerful and effective self once more.

When should you use this process?

The process I’m about to share is one that I use when I know I don’t have the capacity to deal with an emotional or challenging situation there and then.

There are some things in life we’re never “ready” to deal with – news of a terrible diagnosis, or a relationship breakdown, or an accident. It doesn’t make you cold hearted or uncompassionate to choose to process those feelings when you’re able to truly give them the space you need.

Most of us have many competing priorities. It’s important that you and your partner work through your difficulties; it’s equally important that you’re effective and perform to the best of your capability for the team relying on you to move the business forward.

This process is a way of acknowledging that multitude of roles, and honouring your varying responsibilities fully.

  1. Acknowledge what’s happened

Denial happens when we pretend the situation isn’t occurring, simply because we can’t deal with it. Ultimately that’s not helpful – in fact it only makes it more likely that we’ll suppress what we’re feeling, only for it to flare up unexpectedly.

Take a moment to acknowledge the bare facts of what’s happened.

My partner just told me I’m selfish.

My assistant has just resigned.

A client has asked for a refund.

2. Acknowledge your feelings.

This isn’t the same as what’s just happened! Your feelings are equally as valid, and very often they’re what are most uncomfortable and overwhelming.

This is the time to step into the Mother PowerType and “parent” yourself the way you would a small child. Tell yourself it’s OK to feel how you’re feeling.

You might want to journal it out, record a voice message to yourself on your phone, or just take a few minutes to breathe and name what your emotions are.

I’m really angry.
I’m so upset right now.
I’m in panic mode, I feel helpless.
I feel like a terrible person, I’m doubting my competence.

3. Decide when you’re going to deal with it

If you’re been blindsided by an emotional shock, you will need to make time to deal with it.

Superwoman will probably say you can handle whatever horrible news has come your way in 5 minutes, preferably while doing something else “useful” like cooking the dinner, driving home, or dealing with your accounts. Not true.

Depending on the magnitude of what’s just happened, you will need to make some time to really allow yourself the time you need to process it. You may need to cancel something less important than your emotional wellbeing. However much time you need, grab your diary now and decide when that will be.

When you’ve done the presentation.

When you get home and can have a face-to-face chat with your partner.

When you can go for a long walk in the woods at the weekend.

4. Put it to one side – and clear the energy

There are different ways you can do this. You might want to physically mime “putting the situation in a box” , or visualize a specific room or shelf where you’ll leave it.

If you find it challenging to put things aside then there’s an audio in the BeOne member’s resources I think you’ll find helpful. In it I go through this process in much more detail, including a specific practice that really helps me make sure my energy’s totally free of whatever emotions have come up. If you’re not already a member, you can click here to join the community and get access to this and lots of other helful resources.

Essentially, you need to feel that you’ve acknowledged and metaphorically “shelved” what you’re feeling, and then taken some steps to get yourself back to a place of balance.

That might be as simple as making yourself a cup of tea, having a quick stretch or a 5 minute walk, or even just taking ten deep, long breaths to connect you back to yourself.

The bigger the energetic shift you can make, the more effectively you’ll be able to transition back into that powerful state you were in before you were derailed. Is there a song that inspires you which you could listen to on headphones? Can you shake off the emotion, or find somewhere with an expansive view that will lift your spirits?

Replenish yourself in the way that feels good to you, knowing you can return to process these feelings at time when you’re more equipped to deal with them.

Building resilience

Most of the time, when an emotional curveball comes your way there’s very little you or anyone else can do about it. There’s no point getting into the “blame game” – reality is what it is – and the only thing you have control over is how you choose to handle it.

So it’s really important that we develop the skills of articulating when our emotions are at a peak, and recognize that it’s not always appropriate or possible to deal with energy upsets. Wasting your time worrying about how you’ll handle an unexpected crisis doesn’t help anyone, least of all you. But if you know you have a process you can use whenever you need to, you can feel confident that you’re able to honour all your responsibilities in the fairest and most effective way.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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How to replenish yourself in 2 minutes

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

If you’re doing something that requires a lot of your energy – managing a job with big responsibilities, wrangling toddlers, travelling, pouring your heart into fulfilling work – it’s really important to take the time to fill yourself up. And yes, getting a good night’s sleep, taking the weekend to recharge or booking yourself in for an hour-long treatment are all great ways to do that.

But what if you simply don’t have time to give yourself a full rest session. Are there any ways to replenish yourself quickly and effectively – in 2 minutes?

That very question popped up in our Facebook community. It was posed by a mum looking to give herself a quick break from taking care of her energetic children over the holidays – but the responses were too good not to share.

So, in no particular order, here are ten of the best quick ways we know to recharge yourself.

10 ways to recharge in 2 minutes

1. Ground yourself

“Lie down on the grass (weather permitting!) or your floor, and breathe consciously in and out.”

2. Untwizzle

“With your feet on the floor, cross your ankles. Cross your wrists the opposite way (eg. left over right, then right over left – it doesn’t matter which order, as long as they’re different) and place them on your hips. Put your tongue behind your top teeth, and breathe through your nose.”

3. The scent of change

“I have trained my brain to link the smell of lavender to feeling peaceful. One sniff now and I am good.”

4. Tree gazing

“Standing outside looking at a tree, taking some slow, deep breaths, feeling the ground beneath you and the sky above, really noticing everything about the tree – the shape, the colours, the way it moves in the breeze. If you can’t get outside, even looking at a picture of a tree can be beneficial!”

5. Tappity tap

“You can make quite an impact by using EFT (a.k.a.Tapping) for just 2-3 minutes. It helps calm the limbic system (which is responsible for emotions) bringing about a sense of peace and calm. There are plenty of videos on YouTube you can look at if you’re not familiar with the basics. Only takes a couple of minutes to pick up and you can do it even while you’re with your kids (and teach it to them too!)”

6. Play!

“A technique a play therapist taught me was to look in the mirror and jump up and down for 2 minutes shouting yes yes yes or anything else positive and special to you.”

7. Show some love

“One for boosting your lover energy is moisturising or applying sun cream mindfully – just enjoying smoothing your skin and appreciate your body sending yourself love whilst you do it.”

8. Smell the flowers

“Go into the garden and sniff a flower close up,a big lung full but mind the bees!”

9. Get present

“Stand still and look up to the sky, look at your feet and look left and right. Ground yourself in the present. Whilst doing this breath in for 4 and out for 5. ”

10. Dance it out

“I love to put on music and dance”

We absolutely love these suggestions – what would you add? What are your go-to’s when the world gets too much and you only have a few minutes to collect yourself?

Is it time you had more than 2 minutes to spare?

While mini-rituals like this can be really helpful as stop-gaps, if you’re finding that you never manage to take a proper rest it could be that it’s time to rethink the way you’re approaching everything on your plate.

From Frantic to Fruitful: Time and Energy Secrets of Busy Women is our free training that can help you do just that. In it, I show you how to find an additional 5 hours a week (minimum!) so you can do what you feel called to, kick off that business, start that exercise program… or simply replenish yourself the way you need to.

Click here to sign up for this free training.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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Can you do coaching certification online?

By

Annie Stoker

Annie Stoker

Master Trainer and Head of Coaching at One of many
Annie Stoker is perhaps the UK's most educated coach and trainer in what it takes to be happy. She has distilled 27 years experience in diverse psychological and spiritual perspectives into a simple but profound manual for the mind: The Personal Development Handbook.” She has coached influential figures, and been featured widely on TV, radio and in print.

Having experienced not just health and sickness, but also success and failure, marriage and divorce, wealth and poverty, Annie now knows that real growth is not another ‘let’s make it all ok’ campaign. It’s about finding the truth at the core of ourselves so that we have the inner freedom to deal with whatever life throws at us.
Annie Stoker

Latest posts by Annie Stoker (see all)

If you’ve decided that you want to become a coach you’re probably already excited about making powerful transformation a bigger part of the work you do in the world. Naturally you’re curious about how certification works – can you do coaching certification online? Do you need to choose a residential course? And what do you need to be aware of when choosing a coaching training program?

No two coaches are the same

Every coach embarks on their journey to certification with a totally unique background, set of experiences, and motivation.

You might be planning to add coaching tools to your existing work as a manager or a leader in a corporate setting. You’re confident that coaching is going to be the missing piece when it comes to radically shifting the results that are possible – in an environment that brings the very best out of the people you work with.

Or maybe you’re ready to go it alone. You want to set up your own business and run it exactly how you want to you – perhaps offer coaching sessions via Skype or phone from your home, and you’re wondering if you could do the certification process remotely too.
Here are some things to consider when choosing the coaching certification that’s right for you.

Coaching certification online

The beauty of technology means that these days it’s perfectly possible to undertake coaching training online from anywhere in the world.

Profound transformation can take place over video call; you can observe coaching sessions and receive feedback on your own practice remotely; and trainers can answer questions, provide support and help you reflect on challenges from anywhere in the world.

Advantages

  • Convenient no matter where you are or how easy it is for you to travel: if you’ve got an internet connection, you’re good to go
  • If you’re planning on coaching remotely, it makes sense to complete your training in the same format
  • You can choose the training provider that’s right for you regardless of their location

Disadvantages

  • If you’re on the other side of the world, timezones can be an issue – always check the times of live components to make sure you don’t miss out
  • If you never meet your peers or teachers face to face, it can take longer to develop rapport
  • Completing certification from your own environment means you’ll need to be disciplined about creating the appropriate space to learn

Coaching certification in-person

In a world that’s ever more connected digitally, face-to-face interaction has a unique quality. It feels richer and more potent than ever. The connection we feel and the learning we’re able to experience when we’re physically present has a very different quality to it. And the very act of travelling to a different location can help facilitate an even deeper learning experience.

So what are the pros and cons of completing your coaching certification in person?

Advantages

  • If you’re going to be coaching in person, for example of part of managing the team, having training that takes into account your body language and presentation is invaluable
  • No need to worry about creating an appropriate place to learn – that’s all taken care of for you
  • If you’re a kinaesthetic learner, in person training is likely to match your learning style better
  • The intense nature of setting aside back to back training days, means lessons can be integrated more deeply without the interruption of every-day life
  • You’ll make closer friends with your cohort of trainees- people who will be your peer support group as you venture into your new profession or role

Disadvantages

  • There may be additional costs for travel and accommodation
  • Your choice of training provider will be limited by your ability to travel
  • Your time commitment may need to be greater

What about a blend of the two?

Finally, there is the option of undertaking a certification which blends online and off-line components. This means you get to combine some of the advantages of both virtual and live courses. For example, we teach much of our own coaching certification remotely – allowing our trainees to observe coaching sessions, experience coaching, and be mentored on their practice.

Our five day intensive, on the other hand, is held in person and live. It’s when our coaching trainees come together in person to experience deep transformation and connect with their peers and our trainers in real life. At the moment it’s not an experience we think can be replicated online, meaning our global trainees travel to the UK to experience that part of the training. (They’ve flown to the UK from Australia, New Zealand, the Netherlands, Kuwait, Switzerland, Germany and the USA so far!)

Advantages

  • Different learning styles will suit different teaching methods, and you’ll get to experience the full range
  • Learning how to coach both in person and online will give you an insight into the differences each format brings to your coaching practice
  • Travel costs and time commitment will be significantly reduced if you can complete part of the training at home
  • A live component will allow you to connect more deeply with your training provider and your fellow students meaning your post-graduation support network is profound
  • Virtual spaces to learn and connect with trainers and peers can support you wherever you are in the world, no matter where your coaching takes you!

Disadvantages

  • You’ll still be responsible for some travel, and possibly accommodation
  • Dates for live elements are likely to be planned well in advance, and might not be flexible
  • Connections that are made in person may have to be maintained online depending on your proximity to the other trainees

However you do it, coaching training is transformational

When you train as a coach, you’re learning how to use tools and techniques that can create huge transformation for people.

During coach training you not only learn to work with these tools with your prospective clients, but you also experience what it’s like to receive coaching yourself.

So it’s important you choose the environment that is right for you, and which fits with both your learning style and the vision you have for your future coaching practice.

If you’re trying to make a decision about which coaching certification to choose right now and would like to talk through what’s available with a member of our team we’d be really happy to help. Just click here to contact us and we’ll be in touch to arrange the best time for a call.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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5 ways to give effective presentations

By

Cath Daley

Cath Daley

In-house Coach at One of many
Cath is one of our Certified Coaches on our the Lead the Change and Be Powerful Programmes. Cath’s passion is helping women to tap into their natural feminine talents to be extraordinary leaders and compelling speakers.
Cath Daley

Latest posts by Cath Daley (see all)

This blog is by Cath Daley, one of our Certified Coaches on our the Lead the Change and Be Powerful Programmes. Cath’s passion is helping women to tap into their natural feminine talents to be extraordinary leaders and compelling speakers. And today, she’s addressing a thorny issue for any of us called to stand in front of a crowd.

Are women worse at presenting than men?

The answer is yes.

Why?….. because we think we are.

And it happens at all levels.

Several years ago I was at a business conference and went to hear the female CEO of a global private bank speak because it was so unusual (and still is!) to see a woman in that role and wanted to hear what she had to say.

She was introduced by a man called John and the first thing she said was “I’m sorry, I’m not as good a speaker as John so you’ll have to bear with me”. This set the bar really low because John wasn’t actually very good.

I have never yet heard a man begin his speaking slot with that sort of apology but over the years have heard many versions of that from women.

From my experience men are more likely to assess they are better than they are and tend to blag it whereas most women are likely to assess they are worse than they are and avoid it.

And it can have a knock-on effect on your leadership. Many women leaders are brilliant at what they do but miss opportunities to be more visible and gain more professional credibility as leaders because they don’t volunteer to present or avoid speaking to groups or get others to do it for them. Men get nervous too but they don’t self- sabotage in the same way women do.

So how do women self-sabotage?

1. Through Self- talk

Presenting is one of those areas where Impostor Syndrome and the Inner Critic kick in big time.

When you are put in the spotlight it can be scary – even the thought of it can trigger those negative emotions and patterns of behaviour and that’s when the self- talk starts…..

“The part of me that’s hidden away may be on display…. and I’m not good enough!”

“I know I’ll forget what I’m talking about and then I’ll look stupid”

“What if I go red? That will be so embarrassing”

“Everyone will be looking at me and I don’t look good/am too fat/ have got wrinkles etc”

“Why would anyone want to listen to me or what I have to say?”……

And although men occasionally suffer from this, as women we let it gnaw away at our self- esteem and self-confidence to a much greater extent.

2. By our body language

When you lack confidence internally it will be reflected in the way you stand and although you want to appear confident you will give yourself away.

Many women stand with their arms crossed over the body and one foot crossed over the other. We often tilt the head or touch our hair and these unconscious gestures and this body language communicate “little girl” which makes you look small and unimposing.

And this has a knock-on effect on your state as well. Research by Amy Cuddy, of the Harvard Business School, has found that a woman’s body language has a profound impact on her body chemistry. And it becomes a vicious circle because the “little-girl” stance elevates the stress hormone, cortisol, making you feel even less confident.

And one of the biggest causes of the “little girl” stance is wearing very high heels!

They may be fashionable but they add to the self-sabotage.

If you stand for any length of time when wearing very high heels you probably end up crossing one foot over the other because it’s more stable and comfortable that way and it stops you wobbling. But the consequence is that this undermines your authority because the “little girl” stance can be perceived as very defensive and it indicates a lack of confidence and you come across as shy and insignificant.

So when wearing very high heels the choice is between wobbling and looking defensive neither of which enhances your presence as a speaker.

3. Through the language we use

In her book “The Language of Female Leadership” Dr. Judith Baxter, a linguistics expert from Aston University in the UK, asks whether language is a reason why women in business are under-represented at senior levels of leadership.

She found that women are more self-deprecating and try to avoid conflict. She goes on to say that “It may be seen as a bit of weakness on the part of women, because you are not playing the game in the same way” and this can have a detrimental effect on how women are perceived as successful leaders.

Women often tend to soften their statements by using qualifiers which limit a word or phrase e.g. “I just thought,” “ I’ll try to get it done by Tuesday” or “this might be a better way” and this undermines your authority.

Qualifiers dilute your message and reduce your impact.

So what can women do instead?

Tip 1

Make friends with your Inner Critic and dispel Impostor Syndrome. If you’re part of the BeOne community, you can listen to the Softpower casts on Impostor Syndrome and Inner Critic to help you do this. (Not a member yet? It’s free to join, and you get access to lots of free resources: click here for access).

Tip 2

Leave the very high heels at home! Instead wear the size of heel that you can comfortably stand in for hours.

Tip 3

Instead of adopting the ”little girl” stance practise standing like a Queen for presenting. That calm and grace convey a sense of authority, and a Queen always has great inner confidence.

Tip 4

Avoid using quantifiers like these……

Try
Maybe
Possibly
Perhaps…
With luck…
Might
Hope to …
Would like to…?
I suppose …

Tip 5

Being able to present well is a skill like any other. If you feel that you need to develop your skills then make sure you get some great presentation skills training.

Many presentations skills training courses are based around acting skills and will teach you how to “perform”. In my experience they don’t work well from a leadership or a business perspective because you can come across as inauthentic so make sure that the course teaches you how to be confident being yourself when presenting.

Women are fantastic at presenting when we learn to stop the self-sabotage – and that’s easy when you know how!

Cath Daley: How to make effective presentationsCath is one of our Certified Women’s Coaches, and is an in-house coach on our Lead the Change and Be Powerful Programmes.

To find out more about Cath, and how you can work with her, click here.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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Too much to do, too little time?

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

Too much to do, too little time? Welcome to the somewhat knackered club! Research this year from the Mental Health Foundation Thinktank in the UK showed that 81% of women felt overwhelmed or unable to cope in the past year (and we’re not being swamped with spa days or lie-ins). Having too much to do and too little time is a challenge we face time and again within our community and even our own team.

So today I want to share not only a few ways that we’ve found of coping with the times that you’re overwhelmed, but the missing piece when it comes to really getting to the bottom of what’s going on. So you can get off the “hamster wheel” for good.

Why do you have too much to do?

Let’s start by thinking about the first part of the problem: all those things that you have on your to-do list.

No doubt you’ve got some combination of the following swallowing up your time faster than you can glug that coffee going cold on your desk right now.

  1. Things which might come under the heading of life admin (renewing the car insurance, booking those flights, taking the dog to the vet…)
  2. Work responsibilities: the full spectrum of tasks from emails and fiddly tasks to people managing, troubleshooting, big picture strategising and planning.
  3. Friends and family: helping your parents, your kids, your siblings and your friends with the challenges they’re facing
  4. Your relationship (if you’re in one!): spending time with your partner, nurturing a fulfilling physical relationship, and making space for connection
  5. And (although this one might feel like wishful thinking…) your own spiritual and emotional well-being. Going to concerts or exhibitions, being creative, travelling, exploring, getting still, connecting to your spiritual side

Now, I’m sure there’s absolutely no need to convince you just how much there is on your plate. You know all of this already.

But if you’re experiencing the feeling that there’s too much to do and not enough time the first half of that equation is one that is worth paying attention to.

How can you give yourself less to do?

In a nutshell there are 3 ways you can get through your list: Ditch it, delegate it, or do it yourself in the most effective way.

Saying “no” and strengthening your boundaries around what’s yours is a skill that takes practice, but it’s the only way to start reducing the load that’s piled on. Ever heard the saying “if you want something done, ask a busy person”? Once you’re known as someone who always dives in and makes things happen, it’s more and more common to be asked to do more.

Say no, say it’s not a priority, say you’d love to help but it’s simply not possible right now.

However you do it, getting used to gently but firmly upholding your boundaries is such an important part of staying on top of the endless tide of requests.

Sure there’s nothing on your plate you can let go of? Then let’s look at the next part of the challenge: not having enough time.

Why don’t you have enough time to do it?

We all have the same number of hours a day. Those rockstar women who change the world, raise 10 kids, make millions of pounds a year and travel to amazing places (which they then plaster all over Facebook…) have exactly the same amount of time as you do.

Unlike our to-do lists, time is equal. And it’s also finite. We can’t create more of it and we definitely can’t get it back once it’s gone.

What we can do is learn to use it in a way that gives us more space and allows the possibility of flowing with the hours we have at our disposal instead of against them.

I want to take a second to address the issue of equality here, because although we have the same number of hours in a day, depending on the hand that life has dealt us we all have very different things to do with them.

You might be able to afford to invest in more or less help with the things that are on your plate, for example.

Some of us have responsibilities, such as being a carer, or a parent, which others don’t. We all have different abilities, different opportunities and different commitments. And I don’t want to diminish that or suggest that each of us has exactly the same amount of control over the time that we have in our days.

What I do want to do is to draw your attention to the power you do have because – because no matter the circumstances, at some level you always have a choice in how you spend those hours and minutes.

And just as you have a say over things on your list you have a say in how you spend the time you have available to you. But here’s the thing – not every hour of the day is the same when it comes to getting things done. Approach the same task at 8 in the morning, or 4 in the afternoon, and you’ll see very different results.

Which leads me to the part that most of us were never taught to take into account when planning our days.

The missing piece of the puzzle: Energy

When you have too much to do and too little time it’s easy to get caught up in that simple dichotomy: hours in the day versus items on your to-do list.

And there are absolutely times when those two things are what you need to focus on.

When you’re overwhelmed, when you’re in the thick of things, when you’re fighting what feel like urgent fires – by all means use the tools you have available to get the most important things done in the time you have available to you.

What makes our approach is slightly different to others you might have seen is that in our training and philosophy we bring in a third focus – and that’s your energy.

When you start paying attention to the different amounts and kinds of energy you have and on how that can fluctuate, it’s like unlocking a whole new area of awareness.

That’s when you can start to experience having more time than you thought. Or creating times when you can achieve more than ever seemed possible. When even though you’ve made huge strides towards your goals, you can end your day not only at a reasonable hour but with a reasonable amount of energy left to do the things that you want to do.

Maybe even the things that no one else will know if you do – like taking really good care of yourself before you go to bed; processing some of your emotions in your journal; or just taking a few moments to be grateful for everything has come your way over the course of that day.

Need a hand?

We have lots of resources to share around this because we know how big an issue overwhelm is for capable intelligent women navigating today’s world.

If the very idea of having more free hours in your week feels like an impossibility, and overwhelm is starting to take over, maybe it’s time to take a deeper look at what’s going on.

Our free training: From Frantic to Fruitful is the best way to get started when it comes to implementing this missing piece of the time management puzzle and creating more time in your week – even if your diary’s full.

Click here to signup for the session.

In it you’ll start to understand the underlying causes of that frantic feeling and explore a very different way of approaching what you’re able to get done in the day.

How about you?

If you have too much to do and too little time I’m curious. Does it feel like you have way too many responsibilities you’re finding it hard to say no to? Or is it that the hours you do have seem to slip by without you getting done what you wanted to? And I’d love to know if energy plays a part in your awareness right now. Take a minute to check in the comments below.

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When you feel like you’re failing

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

Do you ever feel like a total failure? Whether it’s messing up as a mum or dropping the ball on a key work target, when you feel like you’re failing it can be tough to pick yourself up and keep going.

And yet failure can actually be an incredibly powerful tool for growth. What makes the difference is how you look at it – and what you allow the experience to teach you.

Here are 5 ways to rethink failure

1. Are you really failing at all?

Successful women have a tendency to be really hard on ourselves. We have high standards, sure, but sometimes wanting to do things well can tip into “Superwoman” mode.

Superwoman doesn’t just set the bar high, she demands nothing less than perfection – even when it’s impossible.

If you’ve just got back from a fraught day at work, supported a team member who’s going through a really difficult divorce, met some vital deadlines, and cooked yourself a healthy meal – are you really a failure because you didn’t make it to the gym?

If your failure stems from being worn out, depleted or burnt out, it’s time to take care of yourself.

Delegate. Order a takeway. Get an early night. The world won’t end, I promise. And once you’re in a better place, get realistic about everything you’ve been doing. Perhaps it’s a case of managing your own expectations, rather than writing yourself off as a hopeless case.

But let’s say you’ve rested, nourished yourself, and it’s still there in black and white: you’ve failed at something you set out to do. What then? Time for step two…

2. What have you learned about what you CAN do?

Arianna Huffington is a roaring success by most people’s standards, and she’s been really open about the mistakes and missteps she’s made along the way. In a 2013 interview she explained how she consciously frames failure in a way that allows her to grow and take risks.

“In own life, a key component of whatever successes I’ve had has been what I’ve learned from my failures. When I ran for governor of California in 2003, it was a failure—but I learned a tremendous amount about the power of the internet.

I also learned a lot about myself, about communicating, being able to touch people’s hearts and minds, and listening. All the things that were ingrained in me during the campaign definitely had an impact in forming Huffington Post.”—Inc, 2013

Almost every failure contains some lessons about what you can do well. Maybe your first foray into event planning was a total bust. Turned out you’d forgotten some key details, totally underestimated the catering, and felt super stressed all day.

On the other hand, you might have loved the process of spreading the word about the meetup, sharing on social media, and planning the overall theme of the event.

What does that tell you about where your strengths are? What can you choose to focus on as you move forward?

3. What have you learned about what you can let go of?

The other big lesson “failures” can teach us is that we’re on the wrong path. It’s easy to get sucked into an idealistic version of what a new thing might be like.

Take starting a business – if you’re in the corporate world it might seem like a dream come true to be able to set your own hours, choose your clients and have full control over your income.

And yet when you do set out on your own, there are all sorts of other realities. The loneliness of working from home when you’re used to being surrounded by colleagues. The responsibility of setting your own strategy and targets, and then having to make sure everything gets done – from accounts to tech support. The lack of boundaries between work and the rest of your life.

Failure is a wonderful opportunity to find out if it’s time to adjust and find a different course. And the relief of deciding “that’s not for me”, instead of beating yourself up for not being instantly great at something, really is priceless.

4. What’s this failure making space for?

This mindset shift is a really powerful one.

One thing I’ve learned about failure is this: you can trust in life that if the thing you hoped hasn’t worked out like you planned, it’s usually because life has something much bigger and better in store.

When you take action, you begin to build connections and flow in an infinite number of ways. You become visible, you connect to new and different opportunities, and you strengthen your ability to take action, try things out, and make changes.

To take that last example, maybe you decide that self-employment isn’t for you. But when you started your business, you went to a bunch of networking events and met some really interesting people. One of them reaches out to you via LinkedIn because they’ve got the perfect opportunity for you in an organization you’d never heard of before then.

Failure isn’t an end point. It’s a door to something different – and you have to move through it if you’re going to get there. Which leads me to a question you might not have thought about before.

5. How can you celebrate this failure?

When you’re stinging from criticism, or churning over a mistake again and again in your mind, celebrating what’s gone wrong might be the furthest thing from your mind.

But overcoming failure is often a major precursor to our greatest successes. The only way to avoid failure is never to try anything new; never to step outside what’s comfortable and easy. And that’s never going to allow you to make the difference you’re here to make in the world.

“Great people do things before they’re ready. They do things before they know they can do it. Doing what you’re afraid of, getting out of your comfort zone, taking risks like that – that’s what life is. You might be really good. You might find out something about yourself that’s really special and if you’re not good, who cares? You tried something. Now you know something about yourself”

― Amy Poehler

Whether you’ve learned something about what you love to do, or just gained some incredible clarity about what you’ll never attempt again, celebrate the fact that you tried. You’ve learned. And instead of saying safe, you’ve put yourself out there into the world. If that’s not worth celebrating, I don’t know what is.

What’s your relationship with failure?

How do you feel about failure? Are you pretty comfortable picking yourself up and getting back on track, or does the prospect of failure leave you paralysed? Let us know in the comments below – I have a hunch this is a bigger fear than a lot of us admit, and I’d love to know your take.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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How to manage women

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

Irene Rosenfeld is the CEO of Mondelez International, one of the largest snack companies in the world. With $26 billion in annual sales, they count Oreos and Ritz crackers among their products, so it’s probably safe to say she knows a thing or two about managing people to have an incredible impact.

When asked for her best piece of advice, she shared this:

“I think my very best piece of advice is be yourself.

You know, I grew up in business at a time where there weren’t very many female role models, and so in the early days we wore little bow ties like the guys, and we talked about the Army even though we weren’t in the Army. And the reality was that wasn’t the right way to approach the business world.

Over time, there is more understanding of the value of diversity… [more opportunities] to be able to express ourselves and approach business in a way that makes the most sense for us.”

Interview with Sara Silverstein for Business Insider, 2017

A different style of leadership?

As Irene points out, it’s only relatively recently that women have played an active role in the workforce and been able to show up as ourselves in business.

As more and more of us begin to take leadership roles, and to nurture and support those rising up beneath us, the question of how to manage women is vital for us to consider.

Of course, Not all women are the same. There’s no “one way” to manage women any more than there’s “one way” to manage men.

But the growth of a more diverse and balanced workforce has triggered a healthy evolution of what was once a very uniformly patriarchal, masculine model of doing business.

As more and more women have risen to positions of leadership, we’ve all gained a greater understanding of the unique role women can play in helping businesses reach their goals.

This can help all of us, both women and men, approach business in a more nuanced way than before.

As Irene reflects,

“Our emerging workforce is not interested in command-and-control leadership. They don’t want to do things because I said so; they want to do things because they want to do them.”

Being a manager requires flexibility

Managing people works best when we understand that flexibility and openness to different ideas allows us to tap into the techniques which are most effective at any given time.

After all, all sorts of factors influence the best choices to make when it comes to managing our teams.

  • The current business environment
  • The length of time the individuals have been in post
  • Previous management styles
  • Company culture
  • Current priorities and goals for the business

And if you’re not in the corporate world, you can probably apply these to your own situation, or even your family (Teething toddler + family goal to get a solid night’s sleep? That’s a leadership challenge if ever I heard one!)

Managing women tends to flow best when we add into that context an awareness that most women experience regular cycles (whether or not they’re menstruating). Our mood, motivation and talents fluctuate, and will respond best to leadership that’s able to flex and adapt to that.

I’m not suggesting for one minute that you ask your team personal questions about their cycles, or ascribe poor performance to “hormones” or “women’s troubles.” After all, that would simply be perpetuating the idea that there’s one linear “norm” that anything else diverts from.

But try noticing how your team, whether they be men or women, are feeling at any given time.

Do they feel fired up, energetic, bursting with ideas? It could be a great time to harness that exciting energy to come up with new strategies…

Are they fed up and complaining? Maybe that decisiveness and awareness of what’s not working could allow you to trim unnecessary processes and get clarity on any areas that have felt fuzzy.

Women managing women

As women managing women, we also have our own cycles and flows to pay attention to. We have access to powerful styles of leadership that allow us to draw on our natural strengths and embrace the flow of our energy to maximise how effective and fruitful we can be.

When it comes to enhancing your strength as a leader and giving your team the best chance of getting on board with your plans, knowing your strengths and weaknesses is invaluable. It’s also helpful to know how your energy flows throughout the day, week or month, and which tasks and activities are optimum for you to undertake at each time.

Bringing this level of nuance to your own workflow will bring a fresh momentum that can completely revitalise your ability to reach and surpass your goals.

There’s no one size fits all

So, how to manage women? There’s no simple answer to that question. We’re creating a new paradigm of leadership, that involves paying attention to the people we work with and ourselves, and using that connection to find what works for us.

There’s no need to follow tired ways of doing things, just as there’s no need to reinvent the wheel without good reason. Staying open, following your instincts and never being afraid to shift things up or experiment is what will create the future we all want to see.

Do you want to transform the results you get with your team, your clients or yourself? Register for our complimentary training to explore this topic further and discover how the 5 Women’s PowerTypes ™ can be used in your coaching, consulting and management to bring the best out in the women you work with (and yourself). Click here to access The Secret To Coaching Women.

Our intention is simple. To support professional women to handle the day-to-day so they can unleash the bigger impact they feel called to make in the world.

We believe real leadership is less about skill, and more about having a well of physical, emotional, intellectual and spiritual strength to draw on. Every week we support thousands of grassroots leaders globally with our free articles, videos and online trainings with powerful tools and methodologies created BY women FOR women.

Become One of many™ women creating strong, meaningful connections in our community.

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Are you tired? How to boost your energy without getting more sleep

By

Joanna Martin

Founder: One of many. Author. Ex-doctor. Entrepreneur. Sister. Sometime Actor. Baby Wrangler. Personal Chef. Mother.

Latest posts by Joanna Martin (see all)

Are you tired? Maybe that’s a silly question. A lot of us get so used to ‘running on empty’ that we barely register we’re exhausted any more. Instead of feeling awake at the start of the day and tired at the end, we’re existing in varying shades of knackered: from flat out exhausted (yet somehow keeping going) to just that state of background fatigue that’s become normal.

But having energy to do the things you want to, and still feel good, isn’t just a luxury. It’s essential if you’re going to have the impact you’re capable of with your life.

Feeling like you’re not only functioning, but ready and even excited to get started on the activities ahead of you is something that everyone of us has the potential to tap into.

What’s more, being tired can actually be dangerous

According to Barna Group, a research group in the States, only 39% of us are satisfied with the amount of sleep we’re getting, which means that 61% of us are probably feeling pretty tired. It really matters because according to another piece of research, this time from Harvard Medical School, if you’re only sleeping four to five hours a night it’s the equivalent of operating with a blood alcohol level of 0.1%.

So most of us are trying to manage our lives, our businesses, our work, and our teams with impaired executive functioning. You are not alone. It’s not your fault. But it is your responsibility to do something about it.

Let’s start by getting honest. How often do you feel tired? Is it every day? Is it once or twice a week? Are you feeling run down on a month-by-month basis? Is it very rare for you?

Write it down, get clear, be honest with yourself.

So why are we so tired?

Well, the problem often starts with the way we’re shown how success works. For example, I started my working life as a medical doctor. This is a realm where 24-hour shifts are not unknown. I used to work on the oncology ward for 12 days on, two days off. And those weekends that I worked, one was a 12-hour day and one was a 14-hour day. So it was hardcore, and as you can imagine, pretty exhausting.

It may well be that you also got trained inside an organization which was run on similar lines – where pushing yourself and working all hours was something the senior people, the ones you looked up to, always did.

And yet the evidence is clear: it’s not healthy, or even effective, to be operating at a state of depletion. Let alone the fact that it’s not much bloody fun to be on your knees with tiredness all the time, right?

Just as we were ‘raised’ in a culture where tiredness was often celebrated, it’s up to us to change that for the women looking up to us if we want to model a different way of doing things.

So, what can you do if you realise you really are feeling pretty knackered all the time? How can you boost your energy without sacrificing the many important things you do each day, or doubling the amount of sleep you get each night?

The good news is, there are some really effective strategies we can use to boost the energy we have available to us, even without changing the amount of rest we get. If that sounds too good to be true, then read on – the 3 tips I’m about to share could have a real impact on your life.

Are you tired? 3 changes to boost your energy without getting more sleep

1. Replenish yourself

If you’re in a state of chronic tiredness, and you’re experiencing that loss in executive function; indecisiveness maybe, or an inability to make clear decisions, then you’re probably not in the best place to think about about the changes you’ll need to make to deal with your tiredness.

The good news is, you don’t need 14 hour’s sleep or a day at the spa to get back some of your energy. (Though if either of those are options for you right now, I give you permission to grab them with both hands…)

Some fresh air, movement, and making sure you’re hydrated and fed will give you the base you need to think about other changes you can make. Drink a big glass of water; make yourself a snack and head out for a quick walk round the block. It’s amazing the boost these simple things can give you.

Come back, and it’s time to take a look at real changes to make a difference to your days.

2. Batch your tasks

One of the biggest ways we leak energy is when we switch between tasks.

You’re in deep focus mode preparing a project, and then your email pings. An urgent message has come in, and you’re back in your inbox, only while you’re there you remember a few other things you ought to do. Whoops, there’s that email from a friend you meant to reply to last week, only you didn’t have time. Should you do it now? Before you know it, 5 minutes has become an hour and by the time you return to the big piece of writing you’ve totally lost your train of thought.

It’s those moments of switching from one kind of energy to another that can really deplete us over the course of the day. Ever felt slightly groggy after being on social media for a while, as you tried to remember where you were before you went in for a quick look at what was going on? Those sluggish, ‘where was I?’ moments build up to sap your focus from the things you want to be doing, not to mention the way we often beat ourselves up about procrastinating.

Often, it’s not the amount of things on your to-do list that is the problem. It’s the number of different energies on your to-do list on any given day.

You know you’re shifting from energy to energy when the laundry looks really attractive instead of doing some work. Or when you just need to go for your third cup of coffee for the morning and it’s only 9:30am…

That’s often an internal kind of identifier that you’re shifting energy from one energy type to another energy type. Whereas, say you’ve got 15 tasks on your list for today, you might actually find that they can all get batched into just three different energies. And if you re-organize your day to do them together rather than just starting at the top and going down, you’ll find you’re much less tired when you get to the end of your day.

In Be Fruitful, our 6-week online training that helps busy women free up 5 hours a week (at least!) to do what they want, we delve into this in much more detail. (Click here if you’d like to get the full lowdown on the training). I call it Batching for Energy Matching and it’s a foundational principle, because it makes such a difference so quickly.

As a starting point, try taking 10 minutes at the start of your day to block out time for the different things you’ll need to do, and when you’re best placed to do them. Do you like to ease into your day with some admin tasks while you sip your coffee and get into the swing of things? Or do you prefer to get the big, scary tasks done so that you’re relaxed for the rest of the day?

Paying attention to the ebb and flow of your natural energy and grouping your tasks accordingly is the best way I’ve found to change up my energy, reduce my tiredness and ultimately maximise the impact of my work. I’d love to know how it works for you.

3. Find your rhythm

I don’t know about you, but every month I go through four pretty distinct seasons of energy. A winter where I want to withdraw from the world, a spring, a summer, and an autumn.

We all have cycles. And even if you’ve been through the menopause, a lot of postmenopausal women tell me that they still notice that they are cyclical. That their energy levels cycle.

My third suggestion is for you to start to think about yourself as a being who goes through cycles and rhythms which can be predicted and relied upon. And to realize that, if you start to harness those natural advantages, those natural strengths and those natural optimum times that you have, that you might be able to create real shifts in your energy levels.

One of the most powerful ways to bring rhythm to our life is through the use of ritual. And this makes sense when we look at the scientific research behind it because human beings really are creatures of habit. Ritual, rhythm orientates us in our life and helps us tap into the energy that allows us to be most effective with the least stress and depletion.

You will have times of the day where you are at your peak for different tasks – start to notice it about yourself. And then start to lay a ritual into the day to help you be ready for those things.

So for instance, I have a ritual to start the day. I get up, I go down into my kitchen, I make my tea and I do some morning writing. Three pages every single day, and then I have a little way of getting in contact with my purpose, what I’m up to.

Then I have little rituals to help me transition through parts of the day. So when I leave my house and commute across the garden to my studio, I walk the long way around. I go out through my front door the long way around through my garden, and just that extra minute or so that’s part of the ritual of coming into my studio here and doing my work for the day leaving family, mummy over in the house and having this separate space.

As the old adage goes, if you fail to plan, you’re planning to fail. Well, I would say, if you fail to plan like a woman, you’re planning to fail as a man.

So always overlay any planning process you have with the recognition that you’re a cyclical creature who is not as necessarily as modal as your average man.

Managing our energy is such a huge part of being the leaders we are able to be, and so I’m always curious about how this goes for you. Leave a comment below, and let me know if finding a rhythm and batching your tasks to match your energy makes a difference in your day-to-day tiredness. I really would love to find out.

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